Funding and Budget
When planning a university event, consider your budget and funding needs. This list outlines some of the primary budget factors that should be considered.
- Who is paying for the event?
- University — identify unit(s) and contact
- Outside source — identify organization and contact
- Combination of both
- Who will have approval authority for expenditures?
- Prepare budget spreadsheet
- What expenses need to be considered?
- Printed materials such as invitations/RSVP cards and programs
- Postage
- Mementoes
- Travel expenses for speaker(s)
- Signage
- Catering
- Photographer
- Tent, stage, podium, chairs, tables, lighting
- Electronics such as sound system, LCD projector, DVD, laptop
- Flowers, plants, balloons or other decor
- Security
- Ceremonial items, such as shovels and hard hats with insignia for groundbreakings, or ribbons and scissors for ribbon-cutting events
- Room rental
- Production company fees
- What expenses need to be considered?