Planning Group

When preparing for a universitywide event, a planning group is essential.

  • Establish a planning group composed of major stakeholders, and designate a chair.
  • The planning group should include those who can best address the necessary tasks, which include:
  • Hold the first meeting at least four months prior to the event.
  • If the chancellor will be involved, follow the guidelines for the chancellor’s participation.
  • Schedule meetings on a biweekly basis until one month before the event, and then as needed.
  • Assign responsibilities for tasks, and determine due dates for each task.
  • The planning group should make programming recommendations to the chair for approval.
  • Prior to each meeting, send each planning group member an agenda that includes tasks and due dates (consider using our timeline and checklist).